10 Best Workflow Management Tools For Small Businesses

Large organizations handle an overwhelming stream of information on a daily basis. Many companies use management tools to reduce time consumption and keep information well-organized. 

There are plenty of management tools for different businesses, no matter if they deal with web design or Firefly launch. But what are management tools that work best? Let’s take a look at the top ten.

Top Ten Workflow Management Tools to Consider

1. Quixy

Quixy has been making big waves on various management tools podcast shows as one of the best management tools out there. Quixy Enterprise is built on Quixy’s cloud-based no-code platform, providing seamless integration between data compartmentalization and workflow sharing between departments.

Management Tool Features:

  • An easy-to-use graphic designer that lets you create both basic and more complicated workflow charts;
  • You can set notifications on a large algorithm of events;
  • Deploy a variety of apps through the system, without any downtime;
  • Compatible with any web browser, mobile device, and offline mode.
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2. Monday.com

A close second to Quixy is the management reporting tools king, Monday.com. Monday takes department connectivity to the next level by allowing admins to track assignments across teams and projects in real-time, following the input of various users.

Management Tool Features:

  • Integration with over 1,000 third-party apps with Process Street.
  • Users can connect their existing tools into a larger conglomerate;
  • Moderators can set up notifications in a wide variety of patterns;
  • User-friendly UI with the ability to drag-and-drop tasks;
  • Real-time data insights;

3. Clickup

ClickUp is among the easiest to use and most widely used management tools online available. 

This tool allows corporations to streamline workflows and project plans, tracking progress in real-time. 

Its interface is aesthetically appealing and easy to navigate which puts it ahead of more powerful tools.

Management Tool Features:

  • Automate repetitive tasks & processes with more than 50 actions, conditions, and triggers;
  • Free templates that allow you to customize your team’s cases, views, tasks, calendars & checklists;
  • Companywide synchronization of calendars, chat applications, and storage;
  • Real-time tracking & reporting of billable time reports;

4. Nifty

Nifty is a perfect balance of price and functionality. This is a classical project management tool that allows for seamless communication between team members and project leads. 

The software combines a large number of different tools from various places to provide a complete project life cycle.

Management Tool Features:

  • Team Chat widget allows for simultaneous communication between two or more departments;
  • Friendly, easy-to-use UI that can be customized with hundreds of templates;
  • Everyday tasks can be easily managed through Kanban, List, Calendar, & Swimlane views;
  • Automatic progress report generation across all existing projects;
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5. Hive

Hive is a project management tool used by large corporations such as Toyota, Google, and Starbucks. 

It packs a strong asset of various tools that allow for seamless integration into a more creative industry.

Management Tool Features:

  • Hive allows management to keep track of users’ input by tracking tasks and creating intricate plans that the software helps streamline.
  • There is a built-in time management program that allows for the accurate tracking of time spent of each user in the mainframe. The program collects all teammates’ time-tracking data in a single format which is easy to read or alter.
  • Import information & trigger calendar events from Google or Outlook;
  • Establish recurring jobs & triggers to automate mundane tasks;
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6. Workflow Max

Workflow Max is one of the best management reporting tools marketed towards medium-sized companies. 

It is cloud-based workflow software that allows admins to keep track of daily activities from anywhere. 

The program supports quotes, scheduling, time tracking, invoicing, reporting, as well as keeping track of leads, proposals, and sales estimates.

Management Tool Features:

  • Keep track of all jobs, tasks, people, and events from inside the program;
  • Allows for real-time connection between your job management software and your accounting software;
  • Keep track of your leads, proposals & sales estimates from inside the software;
  • Customize quotes through hundreds of templates;
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7. Process Maker

Process Maker was created to completely automate workflow for smaller and medium-sized corporations. The program allows for the effective sorting of important data across all departments using their powerful artificial intelligence.

Management Tool Features:

  • The software is packed with BPMN 2.0 compatible process modeler, making it perfect for the IT sector as well as any other technology-based business.
  • Automated processes that connect human input to system operations;
  • An easy-to-use interface that is very beginner-friendly;
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8. Integrify

Integrify is a service-based workflow management tool that was created with convenience in mind. This software allows tracking of data, tasks, route information, and collaboration on the go from any device. 

It’s a web-based app, hence it requires no installation. 

Management Tool Features:

  • Drag & drop visual process and interface;
  • Assign tasks & route information automatically;
  • Create responsive information-gathering forms;
  • Real-time collaboration between departments;
  • Keep track of records, users & data in one place;

9. Comidor

Comidor offers some of the most user-friendly interfaces to ever be created for workflow management software. 

It allows users to connect to business functions in the Comidor independent platform that supports Cloud, SaaS, and Web API, making it convenient and powerful at the same time.

Management Tool Features:

  • Comidor allows quick creation of fully customizable forms, along with testing and optimization of your processes in a simulated environment.
  • In-house BPMN 2.0 Comidor Workflow Designer tool that allows quick visualization of different business processes;
  • Use Workflow Simulator to test & optimize various processes;
  • Use Workflow Repository to automate mundane tasks;
  • Use Workflow Analytics to optimize processes & generate useful reports;
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10. ProofHub

ProofHub is a flexible and intuitive exchange management tool that provides a long list of features: online proofing, time tracking, measuring progress, task management, multiple task list views, chart, Gantt, custom workflow, and online forum. 

Its consistently been ranked among the top three most used management tools for small businesses. It has a little bit of everything.

Management Tool Features:

  • ProofHub allows managers to keep track of tasks and information flow in one place – all activities on the platform can be completed from a computer or a mobile phone using an intricate and user-friendly interface.
  • Seamless collaboration with Dropbox, Google Drive, and OneDrive within the software;
  • Highlight and prioritize important tasks and set up alarms and triggers for additional control over your workflow;
  • Divide tasks into workflow stages and assign users to specific tasks.
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As far as management tools and techniques go, a lot will depend on your business specifics. However, this top ten list should be enough to get started with your search for the perfect management tool. Aside from having the best management tool for your business, it is also advisable to have a great email finder to reach your target and potential customers. ContactOut’s email finder is the best tool on the market, offering advanced email searching capabilities for 300M+ professionals on LinkedIn, seamless integrations with leading CRM & ATS software, multi-stage personalized email campaigns, and lots more.

Now, I want to hear from you. Which project management tool does your business use? And how has the experience been?

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Emily Moore

Emily Moore is an English & programming teacher with a passion for space and blogging. She believes that current exploration should be focused on preserving our planet’s resources. With satellites circling the orbit, it is easier to get relevant data on any environmental changes. This, in turn, should help people quickly address any challenges.

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One comment

  1. Hi Emily, the list you made is great, although me and my team use Primetric.com for project management and other stuff like resource, time management etc. I think it’s definitely worth including it on the list. Thanks

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